Contract Management
Improve your business processes and update contracts and business documents with a cutting-edge approach!
Enterprises needs to manage and update a large amount of contracts and documents: a complex process that requires optimization and innovation, also to cope with the high risk of manual errors and loss of security.
Contract Management is the vertical of the GRC PROCOMP tool for the management of company contracts, communications to the organization, and assistance with support requests.
Through an App with an attractive and intuitive interface, available for both mobile and desktop, employees and third parties can be easily reached.
The application offers the opportunity to:
- Create, edit, approve and archive contracts, define roles, permissions and approval workflows for each entity;
- notarize contracts and metadata in Blockchain;
- automatically align all contents;
- organize and manage data and performance indicators;
- create customized dashboards and reports for viewing and monitoring progress, indicators and statistics;
- manage feedback from employees and third parties;
- search for information in full text mode and via custom metadata.
Main features of Contract Management
CONTRACT REPOSITORY
CONTRACT DISPATCHING
CONTRACT ACKNOWLEDGE
CONTRACT REPORTING
- Management of contracts, with the chance to publish and archive documents, manage categories, versioning and content searching;
- Management of roles and permissions, editing to authorized users only and tracking of every changes;
- Management of multilevel approval workflows.
- Management of validated contracts that are distributed to a target group for acceptance;
- Dissemination of the final contracts throughout the organization;
- Distribution of contracts globally or associated with a Region, Area and one or more countries and with one or more scopes.
- Final dissemination of contracts through news, content prioritization and automated alerts;
- Measurement of the results (reading analysis and actions performed);
- Integrated chat support with analysis of results;
- Notifications - in the user's dashboard - of new actions to be taken on contracts (display of new policies, acceptance of new policies, etc.).
- Cross-mapping of contracts with business variables (metadata) getting an immediate evidence;
- Constant and general monitoring of impacts on changes, with notification to the interested owners;
- Dashboards and reporting for visualizing and monitoring progress, indicators, statistics with drill down by single country.
Principali funzionalità dell'applicazione Contract Management
CONTRACT REPOSITORY
- Management of contracts, with the chance to publish and archive documents, manage categories, versioning and content searching;
- management of roles and permissions, editing to authorized users only and tracking of every changes;
- multilevel approval workflow management.
CONTRACT DISPATCHING
- Management of validated contracts that are distributed to a target group for acceptance;
- management of the dispatching of final contracts throughout the organization;
- contracts can be dispatched globally or associated with a Region, Area and one or more countries and with one or more scopes.
CONTRACT ACKNOWLEDGE
- Management of the final dissemination of the contracts through news, content prioritization and automated newsletters;
- measurement of the results (reading analysis and acceptance confirmations);
- possibility to ask for support through the integrated chat with analysis of results;
- in the main dashboard the user is notified of new actions to take such as viewing and accepting new policies.
CONTRACT REPORTING
- Cross-mapping of contracts with risks and controls for immediate evidence;
- ongoing and general monitoring of impacts on changes, with notification to the interested owners;
- dashboards and reporting for visualizing and monitoring progress, indicators, statistics with drill down by single country.
Benefits
Simplification
It simplifies the management and organization of documentation and communication with users: it will be consistent, transparent and well-provided on a single platform.
Accuracy
It allows the company to have a single controlled and shared version of documents. The distribution of contracts is automated by a system of authorizations.
Security
It reduces the manual errors and risks associated with unathourized access to contracts.
Compliance
It demonstrates the company's effort and good faith in implementing the compliance programme and to support ISO 37001 certification.
Cost reduction
It reduces the complexity and consequently the cost of managing GRC programs.
it can be used anywhere
It can be consulted from any device and used in any country. It allows the employees to stay up-to-date with contract changes, have access to them and complete their contract-related tasks.