Policy Management
Management of company policies and communication within the organization
The app allows to:
- create, edit, approve and archive policies, procedures and materials (summaries, training, tests, etc.), defining roles, permissions and approval workflows for each entity;
- automatic alignment of all content;
- organization and management of data and performance indicators;
- customized dashboards and reporting for viewing and monitoring progress, indicators and statistics;
- management of feedback from employees and third parties;
- ability to integrate specific and customized vertical modules (e.g. search and verification of related parties, tracking of donations, hospitality, sponsorships, etc.);
- notarized on the Blockchain! Confirmation of Policy receipt and recording of trainings, tests and certificates will be notarized on the blockchain, ensuring temporal and metadata certification and easy verifiability by managers at any level.
Policy Management & Communications is the application of PROCOMP which allows you to manage the company’s policies, the communication with the organization and the assistance in case of support requests.
You can reach employees and third parties thanks to an App with an attractive and intuitive interface usable from both mobile and desktop.
Main features of Policy Management
POLICY REPOSITORY
POLICY DISPATCHING
POLICY ACKNOWLEDGE
POLICY REPORTING
- Management of policies, with the chance to publish and archive documents, manage categories, versioning and content searching in a collaborative way;
- management of roles and permissions;
- multilevel approval workflow management.
- Management of validated policies that are distributed to a target group for acceptance;
- management of the dispatching of final policies throughout the organization;
- policies can be dispatched globally or associated with a Region, Area and one or more countries and with one or more scopes.
- Management of the final dissemination of the policy through news, content prioritization and automated newsletters;
- measurement of the results (reading analysis and acceptance confirmations);
- possibility to ask for support through the integrated chat with analysis of results and policy improvement;
- in the main dashboard the user is notified of new actions to take such as viewing and accepting new policies.
- Cross-mapping of policies with risks and controls for immediate evidence of any compliance gaps;
- ongoing and general monitoring of impacts on changes, with notification to the interested owners;
- dashboards and reporting for visualizing and monitoring progress, indicators, statistics with drill down by single country.
Virtual Assistant
Based on a complex Artificial Intelligence Interface, the Virtual Assistant learns from content and provides immediate support to users.
Features
- It provides answers to the questions asked by users using a natural language that disambiguates requests and allows you to get directly to the document from which the answer is taken.
- It can be activated on any subject through a simple training procedure.
- The human interaction is possible, should the system fail to satisfy the user's request.
Policy Management & Communications is the application of PROCOMP which allows you to manage the company’s policies, the communication with the organization and the assistance in case of support requests.
You can reach employees and third parties thanks to an App with an attractive and intuitive interface usable from both mobile and desktop.
The app allows to:
- create, edit, approve and archive policies, procedures and materials (summaries, training, tests, etc.), defining roles, permissions and approval workflows for each entity;
- automatic alignment of all content;
- organization and management of data and performance indicators;
- customized dashboards and reporting for viewing and monitoring progress, indicators and statistics;
- management of feedback from employees and third parties;
- ability to integrate specific and customized vertical modules (e.g. search and verification of related parties, tracking of donations, hospitality, sponsorships, etc.);
- notarized on the blockchain! Confirmation of Policy receipt and recording of trainings, tests and certificates will be notarized on the blockchain, ensuring temporal and metadata certification and easy verifiability by managers at any level.
Main features of Policy Management
POLICY REPOSITORY
- Management of policies, with the chance to publish and archive documents, manage categories, versioning and content searching in a collaborative way;
- management of roles and permissions;
- multilevel approval workflow management.
POLICY DISPATCHING
- Management of validated policies that are distributed to a target group for acceptance;
- management of the dispatching of final policies throughout the organization;
- policies can be dispatched globally or associated with a Region, Area and one or more countries and with one or more scopes.
POLICY ACKNOWLEDGE
- Management of the final dissemination of the policy through news, content prioritization and automated newsletters;
- measurement of the results (reading analysis and acceptance confirmations);
- possibility to ask for support through the integrated chat with analysis of results and policy improvement;
- in the main dashboard the user is notified of new actions to take such as viewing and accepting new policies.
POLICY REPORTING
- Cross-mapping of policies with risks and controls for immediate evidence of any compliance gaps;
- ongoing and general monitoring of impacts on changes, with notification to the interested owners;
- dashboards and reporting for visualizing and monitoring progress, indicators, statistics with drill down by single country.
Virtual Assistant
Based on a complex Artificial Intelligence Interface, the Virtual Assistant learns from content and provides immediate support to users.
Features
- It provides answers to the questions asked by users using a natural language that disambiguates requests and allows you to get directly to the document from which the answer is taken.
- It can be activated on any subject through a simple training procedure.
- The human interaction is possible, should the system fail to satisfy the user's request.
Benefits
Simplification
It simplifies the management and organization of documentation and communication with users.
Accuracy
It allows the company to have a single, controlled and shared version of documents.
Compliance
It is useful to demonstrate to the authorities the effort and good faith on the part of the company in implementing the compliance program and to support, for example, ISO 37001 certification.
Cost reduction
It reduces the complexity and consequently the cost of managing GRC programs.
It can be used anywhere
It can be consulted from any device and used in any country.