Policy Management

Management of company policies and communication within the organization
Policy Management & Communications App - PROCOMP
Policy management WebApp: PROCOMP

The app allows to:

  • create, edit, approve and archive policies, procedures and materials (summaries, training, tests, etc.), defining roles, permissions and approval workflows for each entity;
  • automatic alignment of all content;
  • organization and management of data and performance indicators;
  • customized dashboards and reporting for viewing and monitoring progress, indicators and statistics;
  • management of feedback from employees and third parties;
  • ability to integrate specific and customized vertical modules (e.g. search and verification of related parties, tracking of donations, hospitality, sponsorships, etc.);
  • notarized on the Blockchain! Confirmation of Policy receipt and recording of trainings, tests and certificates will be notarized on the blockchain, ensuring temporal and metadata certification and easy verifiability by managers at any level.

Policy Management & Communications is the application of PROCOMP which allows you to manage the company’s policies, the communication with the organization and the assistance in case of support requests.

You can reach employees and third parties thanks to an App with an attractive and intuitive interface usable from both mobile and desktop.

PROCOMP Policy Management & Communication App Policy Library

Main features of Policy Management

POLICY REPOSITORY

POLICY DISPATCHING

POLICY ACKNOWLEDGE

POLICY REPORTING

  • Management of policies, with the chance to publish and archive documents, manage categories, versioning and content searching in a collaborative way;
  • management of roles and permissions;
  • multilevel approval workflow management.
  • Management of validated policies that are distributed to a target group for acceptance;
  • management of the dispatching of final policies throughout the organization;
  • policies can be dispatched globally or associated with a Region, Area and one or more countries and with one or more scopes.
  • Management of the final dissemination of the policy through news, content prioritization and automated newsletters;
  • measurement of the results (reading analysis and acceptance confirmations);
  • possibility to ask for support through the integrated chat with analysis of results and policy improvement;
  • in the main dashboard the user is notified of new actions to take such as viewing and accepting new policies.
  • Cross-mapping of policies with risks and controls for immediate evidence of any compliance gaps;
  • ongoing and general monitoring of impacts on changes, with notification to the interested owners;
  • dashboards and reporting for visualizing and monitoring progress, indicators, statistics with drill down by single country.

Virtual Assistant

Based on a complex Artificial Intelligence Interface, the Virtual Assistant learns from content and provides immediate support to users.

Features

  • It provides answers to the questions asked by users using a natural language that disambiguates requests and allows you to get directly to the document from which the answer is taken.
  • It can be activated on any subject through a simple training procedure.
  • The human interaction is possible, should the system fail to satisfy the user's request.
Virtual Advisor in application for policy management: PROCOMP

Policy Management & Communications is the application of PROCOMP which allows you to manage the company’s policies, the communication with the organization and the assistance in case of support requests.

You can reach employees and third parties thanks to an App with an attractive and intuitive interface usable from both mobile and desktop.

Policy management WebApp: PROCOMP

The app allows to:

  • create, edit, approve and archive policies, procedures and materials (summaries, training, tests, etc.), defining roles, permissions and approval workflows for each entity;
  • automatic alignment of all content;
  • organization and management of data and performance indicators;
  • customized dashboards and reporting for viewing and monitoring progress, indicators and statistics;
  • management of feedback from employees and third parties;
  • ability to integrate specific and customized vertical modules (e.g. search and verification of related parties, tracking of donations, hospitality, sponsorships, etc.);
  • notarized on the blockchain! Confirmation of Policy receipt and recording of trainings, tests and certificates will be notarized on the blockchain, ensuring temporal and metadata certification and easy verifiability by managers at any level.
PROCOMP Policy Management & Communication App Policy Library

Main features of Policy Management

POLICY REPOSITORY

  • Management of policies, with the chance to publish and archive documents, manage categories, versioning and content searching in a collaborative way;
  • management of roles and permissions;
  • multilevel approval workflow management.

POLICY DISPATCHING

  • Management of validated policies that are distributed to a target group for acceptance;
  • management of the dispatching of final policies throughout the organization;
  • policies can be dispatched globally or associated with a Region, Area and one or more countries and with one or more scopes.

POLICY ACKNOWLEDGE

  • Management of the final dissemination of the policy through news, content prioritization and automated newsletters;
  • measurement of the results (reading analysis and acceptance confirmations);
  • possibility to ask for support through the integrated chat with analysis of results and policy improvement;
  • in the main dashboard the user is notified of new actions to take such as viewing and accepting new policies.

POLICY REPORTING

  • Cross-mapping of policies with risks and controls for immediate evidence of any compliance gaps;
  • ongoing and general monitoring of impacts on changes, with notification to the interested owners;
  • dashboards and reporting for visualizing and monitoring progress, indicators, statistics with drill down by single country.

Virtual Assistant

Based on a complex Artificial Intelligence Interface, the Virtual Assistant learns from content and provides immediate support to users.

Features

  • It provides answers to the questions asked by users using a natural language that disambiguates requests and allows you to get directly to the document from which the answer is taken.
  • It can be activated on any subject through a simple training procedure.
  • The human interaction is possible, should the system fail to satisfy the user's request.
Virtual Advisor in application for policy management: PROCOMP

Benefits

Simplification

It simplifies the management and organization of documentation and communication with users.

Accuracy

It allows the company to have a single, controlled and shared version of documents.

Compliance

It is useful to demonstrate to the authorities the effort and good faith on the part of the company in implementing the compliance program and to support, for example, ISO 37001 certification.

Cost reduction

It reduces the complexity and consequently the cost of managing GRC programs.

It can be used anywhere

It can be consulted from any device and used in any country.

PROCOMP: all applications

Ethics & Compliance Engagement

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Policy Management

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Employees and Third Parties Engagement

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Assessment & Monitoring

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Risk Management

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Whistleblowing

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Internal Audit

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Third Parties Due Diligence

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PROCOMP: all verticals

ERM and ESG risks

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Contract Management

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262 and SOX

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GDPR & Privacy

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Inside information

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Management of conflicts of interests

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Market soundings

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About MESA

MESA is the innovative technology to drive the digital transformation of strategic business processes.
We use digital technology to change the way we think about business processes. Our technology is accessible and innovative.

Headquarter and contact details

MESA S.r.l.
Via Magliotto 2, 17100 Savona, Italy
VAT number: 01423190097
Phone & Fax: +39 019 861818
Email:
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